Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing for a Work Trip
What does the trip involve, and when does it need to happen? Note the dates first, including any early starts or late finishes that affect the hire period. List the passengers who will travel, even if numbers change between meetings, and record the bags each person expects to carry. If the itinerary covers several stops, write them in order with approximate timings so the team understands the pattern of use. Add the name and number of a contact at your destination in case arrangements move. Where equipment such as display materials or samples is involved, measure the cases and note their sizes. Anything unresolved can be listed as an open question when you ask for a quote.
Choosing Around Driver Preferences
Who will be behind the wheel, and what do they prefer to drive? Record each driver's details along with any preferences, such as an automatic rather than a manual, or a higher seating position. Note whether one person drives the whole trip or several share the responsibility across the dates. If passengers have views on legroom or boot space for their bags, add those to your notes alongside the numbers travelling. Keep the itinerary to hand, including where the car is needed and when, so the enquiry covers the full period. Where preferences conflict, listing them lets the team suggest options. Any question about vehicle groups can be raised before you commit.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















