Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers for the Day
Who is actually going to be there on moving day? That question is best answered well before the van arrives. Draw up a list of the people who have confirmed, their arrival windows and a phone number for each, so you can send updates if timings shift. Note who has keys to the old and new properties, who is responsible for which rooms and whether anyone can only stay for part of the day. If helpers are bringing their own vehicles for a second run, record that too, along with their expected routes and timing. You might also assign someone to keep a written inventory as items leave the house. Questions worth asking include whether everyone knows the new address and whether you have a backup contact if a helper drops out, which keeps the plan steady rather than improvised.
Deciding What Goes Where
In what order will things be needed at the other end? Thinking this through before packing starts helps you build a list rather than a last-minute scramble. Write down every item being moved, from boxes of kitchen goods to wardrobes and white goods, with rough dimensions for the larger pieces. Mark which boxes should be opened first on arrival, such as kettle, bedding and toiletries, and note any items destined for storage rather than the new house. If some things are being collected from a third party, record that address separately. This information also helps the team match the job to a suitable van size. Open questions include how much of the load can be prepared the night before and whether anything needs dismantling, which affects how you schedule the hours either side of the drive.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.