Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Details Worth Recording for a Work Trip
Note down the hire dates first, including the exact times you need the car, and whether the schedule might stretch beyond the original return day. Add your driver details, the pickup or delivery location, and a work contact number in case the booking needs confirming during office hours. If the trip involves visiting clients or sites, list the addresses in order with rough timings, and record who receives you at each stop so you have a name to ask for. Consider whether you will carry samples, display boards or a laptop bag, and note their rough dimensions. Where a colleague shares the driving, include their details too. Any question about vehicle groups, executive options or delivery arrangements can accompany your quote request to the team.
Packing Notes for a Short Break
Packing for a short break is easier to plan once you know the numbers. Jot down how many people are travelling, how many nights away, and what each person intends to bring, from suitcases to rucksacks and sports gear. Note anything oversized, such as a set of golf clubs or a bike rack, along with its approximate dimensions. Check whether your accommodation offers laundry, since that can change how much you pack. Record the departure time and the address of your first stop, and keep a phone number for whoever is expecting you. If you plan to collect the car rather than have it delivered, write down the collection point and opening arrangement. Pass the luggage details and dates to the team with your quote enquiry.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















