Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Choose the van around the load. Small vans work well for boxes, tools and light collections. Medium or long-wheelbase vans suit furniture, stock and trade equipment, while Lutons are better for bulkier house-move items. The available range includes Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB, subject to dates, driver details and availability. The exact make, model, transmission, seats, payload and licence position are confirmed at quote stage, so the vehicle examples should be used as a guide to the type of hire available rather than a guaranteed reservation of a specific model.
Keeping a Written Load Inventory
Begin by writing down every item you plan to move before you ask for a quote. A simple list that notes each piece of furniture, box or appliance, along with approximate dimensions, gives the hire team something concrete to work from. Measure the awkward things rather than guessing: a three-seat sofa, a wardrobe or a rolled mattress all take different amounts of room. Note whether anything comes apart, and if it does, whether you intend to dismantle it before the van arrives. If your list changes between the enquiry and the hire date, send an updated version so the vehicle choice can be reviewed. The more complete the inventory, the more useful the team's guidance on van selection can be.
Planning a Household Move on Paper
A household move runs more smoothly when the paperwork comes first. Sketch a rough itinerary covering the collection address, any stops en route and the destination, including contact numbers for anyone receiving goods at each end. Decide which rooms you will empty first and label boxes accordingly so nothing goes astray. If items are heading to a storage unit, note the unit reference and the site's opening hours. Ask the hire team about collection and return times, and whether the dates you have in mind are workable. Where a friend or neighbour will accept a delivery on your behalf, record their name and phone number. Any questions about access at the destination itself should go to whoever manages that property.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.