Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Written Load Inventory
Begin with a written list of everything going in the van, grouped by room, job or delivery address. Next to each item, note its approximate dimensions in centimetres and any awkward features — a folding element, protruding handles, a shape that will not sit flat. Photograph larger pieces if you can, since a picture often answers questions a list cannot. Record quantities too: three wardrobes means something different to one, and boxes should be counted rather than guessed. Keep this inventory with your quote enquiry, along with the hire dates and access arrangements at each end. The team can then discuss whether a small van, Transit, Luton, dropside or crew van might suit the job where available. If anything is missing from your list, add it before confirming the booking.
Transporting Hobby Equipment Without Guesswork
Hobby gear raises questions a general list does not always answer. If you are moving a model railway, diving kit, canvas tents or woodworking machinery, measure each piece and note whether it dismantles, how many sections it breaks into, and whether any part is fragile or oddly shaped. Write down the total number of bags, crates or cases, and note which pieces belong together so nothing is separated. Check whether the venue or storage unit at the far end has restrictions on equipment, and record the name and number of whoever handles access there. When you contact the team, share these measurements with your dates and access arrangements, and ask which van option they would suggest for the load you have described.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.