Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Choosing a Van for Hobby Equipment
The decision worth settling early is what the equipment actually is. Whether you transport model railway boards, kayaks, exhibition stands or a full set of band equipment, each comes with its own dimensions and awkward shapes. Measure the longest item and the widest one, then note whether anything can be dismantled before the journey or whether it must stay in one piece. Count the total number of pieces, including bags, cases and loose accessories, so nothing is left off the list. With those measurements and quantities written down, you can describe the load precisely when you enquire, mention your dates and access arrangements, and ask which vehicle groups the team would consider for equipment of that size.
Keeping a Clear Load Inventory
A written inventory turns a loose plan into something you can work from on the day. List every item by name, add approximate dimensions for the bulky ones and note any pieces that belong to other people, such as borrowed kit or equipment shared with a club. Record the destination for each group of items if the journey involves several stops, along with a contact name and number at each address. If something is being collected on the way back, note where from and during which hours. This record also helps when discussing the hire, because you can compare your list against the vehicle groups mentioned and ask what would suit your dates, leaving you with a document to check against once everything arrives.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.