Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Details to Note Before a Work Trip
Write down the trip dates first, including the exact start and end times if you know them, since that determines the hire length you request. Note who will be driving, their details as required by the team, and whether anyone else might take the wheel during the trip. Record where you need the car delivered or collected from, plus any meetings or appointments you must attend and their times. If you are carrying samples, equipment or luggage, list those items and their rough sizes so you can discuss the right vehicle group. When you ask for a quote, include this information and any questions about vehicle choice, and mention if your schedule could shift.
Arranging a Longer Car Hire Stay
For an extended period, begin with a written outline of the whole stay: the start date, the expected end date and how firm each of those is. Note whether you might need the car earlier or keep it later, because that is worth mentioning when you request a quote. Record the driver's details, the delivery or collection point you prefer, and any periods when the car will sit unused. List the luggage or belongings you will have with you, including large suitcases or equipment, so you can talk through the vehicle group that suits. Keep the names and numbers of anyone at your accommodation who could receive the car, and raise any open questions with the team before booking.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















