Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Choose the van around the load. Small vans work well for boxes, tools and light collections. Medium or long-wheelbase vans suit furniture, stock and trade equipment, while Lutons are better for bulkier house-move items. The available range includes Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB, subject to dates, driver details and availability. The exact make, model, transmission, seats, payload and licence position are confirmed at quote stage, so the vehicle examples should be used as a guide to the type of hire available rather than a guaranteed reservation of a specific model.
Writing Down the Details of Your Job
Start by putting the details of your job on paper before you ask for a quote. Count the boxes, list any bags or loose items, and note which room each group belongs to, since this keeps conversations about vehicle options clear. If some boxes hold fragile things, record that fact alongside them rather than leaving it to memory. You might also list anything that will not go into a box, such as a vacuum cleaner or a set of shelving, and where each item is heading. Where a collection from a shop or a friend's house forms part of the day, the address and the name of the person to contact there are worth adding. This written list then gives the team a full picture when you ask about hire dates and van types.
Noting the Size of Bulky Items
Furniture and other large pieces deserve their own notes. For each one, record the height, width and depth, and whether it comes apart, because a wardrobe that separates into two halves is a different prospect from one that does not. A tape measure and a few minutes are all this takes, and writing the figures down means you can share them accurately when you enquire. If an item is unusually long or oddly shaped, a brief description helps too. Access at each address also matters: note whether items need to come down stairs, through narrow passages or via a lift, and who will be present on the day to open doors. Any questions about which van suits your list can be raised with the team directly.
Explore other van hire areas
Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.