Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down What Is in Each Box
Before you ask for a quote, start with a written list of every boxed item you plan to move. For each box, note its approximate dimensions, which room it belongs to, and whether it holds anything fragile. Number the boxes and keep the list on your phone so you can add or remove entries as packing progresses. If some belongings are awkward shapes rather than boxes, record their measurements too, since this helps the team judge between a small van and something larger. A simple room label on each box keeps your own notes clear once you arrive. Questions to raise include whether your dates are firm and how much time you want to set aside for packing.
Weighing Up One Trip Against Several
Is a single run realistic, or would two shorter hires suit the job better? There is no universal answer, so it is worth listing what would travel in each scenario. If you plan one trip, count the total items and note the largest dimensions among them. If several trips seem possible, note how many boxes would move each time and how much time you can set aside. Access arrangements at both ends matter for your own planning, so record parking restrictions or gate widths you already know about. Ask the team about hire periods that would cover either approach, and mention any deadline, such as a completion date, so the quote reflects the schedule you actually have in mind.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.