Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Weighing One Trip Against Several
The first decision to settle is whether you intend to complete the whole job in a single outing or spread it across two or more. Start by listing everything that needs to move and noting which items are tied to specific times, such as a shop collection booked for a particular morning. If some things can wait a fortnight, record that against them, because a split plan may suit a different vehicle or a different set of dates. Note who needs to be present at each end and whether any helper is only free on certain days. Write down the address sequence if you plan to visit more than one drop-off, including any recipient contact details you have been given.
Measuring Bulky Items Before You Enquire
Before asking for a quote, measure the largest items on your list and record the figures alongside each one. Height, width and depth all matter, and you should include anything that adds to the size, such as legs on a table, packaging around a new purchase or a mirror still in its corner protectors. Note whether items come apart, and if a wardrobe or bed frame can be dismantled, write down the dimensions of the largest resulting piece. If furniture is going to a second address, record the recipient's name and phone number so you can confirm measurements with them if anything is unclear. Sellers and shops can usually supply packaged dimensions if you are collecting something new. Keep all these figures with your inventory, as the team will want them when matching your job to a van, and gaps in the measurements tend to slow the conversation down.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.