Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Clear Load Inventory
Before anything else, write down every item you expect to move. A room-by-room list works well for house moves, while a job sheet suits trade loads: note each piece, its approximate dimensions and any quantity, such as four boxes of tiles or two wardrobes. Record fragile or awkward pieces separately so nothing is forgotten when you speak to the team. If some items might be added or dropped before the day, mark them as optional. Photographs of larger furniture can help you remember shapes and sizes later. Once the list is drafted, count the total number of pieces and estimate how many trips, if any, you are prepared to make, since this shapes the van size you ask about.
Arranging a Collection with a Seller
When collecting a purchase from a private seller or shop, the details you gather in advance decide how smoothly the day runs. Ask the seller for the full collection address, the hours they are available and a direct phone number for the day itself. Request the item's measurements and weight if these are not listed, and confirm whether it comes apart into smaller sections. Note any helpers the seller can offer and whether there is parking or a loading area nearby, since this affects your own arrangements. Agree a rough arrival window and record any reference numbers. If the seller mentions another collection point for additional pieces, add that address to your list too.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.