Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Allowing Ample Time for Packing
What should you record when planning the packing side of your van hire? Begin by writing down every item you intend to move, along with approximate dimensions for larger pieces such as wardrobes or sofas, since these details help when discussing which van suits the job. Note how many boxes you expect and whether any items are awkwardly shaped. Consider sketching a rough timetable covering when packing will start and when items need to reach their destination. If friends are helping, agree arrival times with them in advance and keep their contact numbers to hand. Should some belongings still be undecided, mark them on your list as pending so you can update the totals before requesting a quote. Any open questions about access arrangements can be raised with the team at the same time.
Organising a Household Move
How might you structure the notes for a home move? A written inventory split by room is a useful starting point, noting each item and its approximate size. Alongside this, keep a list of key contacts, including anyone receiving items at the new address, along with their phone numbers so you can coordinate timings. Record the hire dates and the addresses at both ends, and note any access arrangements you already know about, since these help the team match the job to a suitable van. If certain belongings need to travel on a particular day, mark that on the plan. Think about what you will want easy access to at the far end and list those items separately. Finally, note any date constraints, such as completion deadlines, so the team can factor them into the arrangement.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.