Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Organising a car for a longer stay
If your visit runs for several weeks, the hire dates deserve extra thought before you enquire. Note the day you arrive and the day you leave, then consider whether any excursions might extend the period, such as a late family gathering or an extra work commitment. Write down how many people will use the car and their luggage, including any large suitcases or equipment, so the team can suggest which groups, such as an estate, SUV or people carrier, might suit. Record where the car should be delivered and whether that address changes during your stay. Ask about collection and delivery options in your quote request, and confirm the driver details the team will need from you.
Preparing for a work trip by car
A work trip raises its own checklist. Start with the schedule: note the meetings or site visits booked, the addresses involved and any windows in which you must arrive. List the passengers who will travel with you, if any, plus the bags and equipment each person carries, since a boot full of samples points towards an estate rather than a compact. If a colleague will share the driving, have their details ready for the team. Keep contact numbers for each appointment so you can warn of delays, and note whether parking arrangements at any site are already known. When requesting a price, give the dates, driver details and delivery location, and ask which vehicle groups remain open on those days.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















