Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning Your Dates Around Packing Time
Start by writing down three dates: the day you hope to pack, the day the van is needed, and the day everything should be delivered or unloaded. Spacing these out gives you room to gather materials, empty cupboards and sort items into groups without rushing. If a furniture collection or storage run depends on someone else, such as a seller or a site manager, ask them which windows they can offer before you fix the hire dates. Note any deadlines, like a completion date or a booked delivery slot, and treat them as fixed points in your plan. When you request a quote, mention how many days you expect the hire to cover, and ask whether your proposed schedule leaves any open questions.
Keeping a Load Inventory
An inventory is simply a list of what is going into the van, and it is worth preparing before you enquire. Go room by room and note each item, from sofas and wardrobes to boxes of tools or stock for a business delivery. Where a piece is awkward, record its approximate length, height and width so the team can consider it alongside your request for a small van, Transit, Luton, dropside or crew van. Mark anything fragile or needing special handling on the list, and count boxes rather than estimating. If items are spread across two addresses, note which belongs where. A clear inventory also gives you something to check against when you arrive at the other end.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.