Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing a Load Inventory
Start with a written list of everything going into the van. Note each item's name, quantity and approximate dimensions, and mark anything that comes apart, such as a bed frame or a shelving unit, since dismantled pieces change the overall picture. Count boxes rather than estimating them, and record the size of the largest single item, which is often the detail that determines the vehicle. Photograph awkward pieces if that helps you describe them later. Keep the list to hand when you call for a quote, because the team can only suggest a small van, Transit, Luton, dropside or crew van based on what you actually tell them. An inventory also gives you a reference point when checking that everything has reached the other end.
Carrying Hobby Equipment
Hobby gear often raises questions before a booking, so gather the details first. If you move model railway boards, sailing kit, band equipment or radio-controlled aircraft, measure the longest and widest pieces and note whether any of them are fragile or weather-sensitive. Record how many separate bags or cases are involved and whether any item travels in a purpose-built container. Think about the collection and drop-off points too: if equipment is being delivered to a club, show or rally venue, note the name and phone number of whoever receives it. Ask the hire team whether the dates you want fall together or need splitting, and mention any access limits at either end. These notes turn a vague request into a question the team can answer precisely.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.